Function overview

This menu allows rights holders to upload documents and records related to their sales data reporting.

Upload period

The upload period is the timeframe during which documents related to the previous year’s sales data reporting can be submitted.

  • Start: By default, the upload period begins on January 1 each year. MAHASZ notifies rights holders via email before the upload window opens.
  • End: According to the Distribution rules, the deadline is February 20 at 6 PM CET. In justified individual cases (e.g. for missing documents), MAHASZ may extend the deadline for a specific rights holder, granting a personalized upload deadline.

If the user accesses this menu outside the upload period, a red-background notification will appear indicating when the upload deadline expired.

During the upload period, the Upload proof of sales window will be displayed.

Upload window

The window header displays the year to which the upload applies.

Below the header, a yellow-background notice provides detailed information on:

  • which documents need to be uploaded,
  • the general upload deadline
  • and any unique deadline that may apply.

Please read this notice carefully and upload the appropriate documents. Without them, the system cannot take your submitted sales data (via the Sales reports menu) into account.

The rest of the window is dedicated to the upload process.

Upload details

Files are uploaded through the interface. The window provides information on accepted file types and size limits. You may upload files in a ZIP archive, but each ZIP file must contain only documents of the same invoice type.

Type of invoice: Select the appropriate type from the dropdown list.

The rest of the window will adjust based on the selected type.

Proof of sales 

You must also provide the following details:

  • Invoice number: Enter it as instructed below the field.
  • Invoiced amount: Enter the amount according to the field’s guidance.

Classical music report

After selecting the appropriate type, click the Download template link. Fill in the Excel spreadsheet provided, save your changes, and upload the completed file as your Classical music report.

For all invoice types

Attachment: Use the Choose file button to select the file to upload. (Multiple file selection is not supported.)

Uploading

Once all required fields are filled in and the file is selected, click the  Upload  button. The upload will only proceed if all fields are completed correctly. If there are errors, red error messages will appear next to the problematic fields.

Important notes: 

  • You cannot re-upload a file with the same name.
  • If you accidentally uploaded a file under the wrong category, delete it and upload it again under the correct document type (invoice type).

After a successful upload

A confirmation window will appear with two buttons:

  • A  Uploaded proof of sales : Track the status of your uploaded files. This button redirects to the Uploaded proof of sales menu.
  • Az  Upload new : Start a new upload as if re-entering the menu.