Accessing the function

The function is available under the Settings/Users menu. Use the New user action to begin.

Function overview

This function allows users with administrator rights to assign a new user to the rights holder.

The new user can be:

  • completely new, not yet registered in the MAHASZ system
  • already existing, registered in the MAHASZ system but not yet assigned to the current rights holder

In the displayed User data window, select accordingly whether you wish to assign a new or existing user. 

User data

In the selection bar below the window title, choose whether you want to assign a New user or an Existing user to the rights holder:

  • New user: Fill in the user's personal details (username, email, phone, last name, first name)
  • Existing user: Enter the username and email address of the user to be assigned. The system only accepts the email address that matches the given username.

Setting permissions

Note: In different parts of the system, user permissions may also be referred to as Authorizations or Rights. These terms are used interchangeably.

Permissions for the user can be configured in the lower Authorizations section of the window. This process is the same regardless of whether the user is new or existing.

Even when assigning an existing user, permissions must be set separately for each rights holder, as a user's permissions may differ from one rights holder to another.

Available permissions (see: User rights):

  • Access to sound recordings data
  • Access to financial data
  • Administrator (full right)

Error handling and saving

  • Fields marked with * are mandatory.
  • The system validates field content in real time during data entry.
  • If any field contains incorrect or incomplete data, an error message will appear next to the affected field.
  • The  Save  button is always active, but saving is only successful if all fields are correctly filled.
  • If errors are present, correct the data and press  Save  again.
  • Upon successful saving, the user will be added to the list of users assigned to the rights holder.

To cancel the process, click the Cancel button.

Informing the new user

If you have created a completely new user, inform them of the username assigned and the rights holder they were added to.

The new user can log in for the first time using the assigned username and a matching password. However, the system will require an immediate password change upon first login.

If you have assigned an existing user to a rights holder, they will see which rights holders they are linked to when they log into the application.